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Since 2014, the return of prisoners of war has been handled by the Joint Centre for the Search and Release of Prisoners of War under the SSU. However, with the onset of full-scale war, the number of captives increased significantly, leading to the establishment of the Coordination Headquarters for the Treatment of Prisoners of War in March 2022. The Head of its Central Representation, Yuliya Pavliuk, emphasises: the main priority is to locate and bring back all captives, but equally important is supporting the families of those missing in action and those waiting for their loved ones to return from captivity.
Nataliya Zhukovska: How are the lists of prisoners of war for exchange formed?
Yuliya Pavliuk: At the onset of the full-scale invasion, Ukraine established the National Information Bureau (NIB). According to the Geneva Convention on international law, this serves as a registry that records all defenders who are missing in action, regardless of their status. Even if military personnel have no relatives, information still has to be included in the NIB by the units where they served. This registry, in essence, becomes the exchange list as it is continuously communicated to the Russian side. In reality, according to international conventions and laws, prisoner exchanges should not occur during active combat. Ukraine currently has unique experience in this field.
There is no clear and regulated system for conducting exchanges. Every exchange and every negotiation is a special operation. Different negotiations for every individual
Of course, we do not disclose the uniqueness, methods, or schemes of conducting negotiations. This is classified information. However, in general, there is prioritisation. Those who have been in captivity since 2014 are a priority. We understand these individuals have spent more than nine years in captivity. However, when Russia proposes to return someone with a shorter duration of captivity, Ukraine accepts them.
Sometimes, after exchanges, misunderstandings and questions arise from families: «Why was that person exchanged and not ours?» Unfortunately, we cannot always dictate conditions to the enemy.
In addition, priority is given to severely ill and wounded men and women. According to international law, such categories of military personnel should be returned to their home country outside of exchanges. However, we know that our enemy does not adhere to these agreements. Overall, Ukraine's official position remains unchanged: we are ready to exchange everyone for everyone.
And who is exchanged with «more difficulty»?
There are categories of officers from certain Armed Forces units, the National Guard of Ukraine, and border guards whom Russia is reluctant to return. Furthermore, sometimes the Russians attach particular significance to prisoners of war with media coverage - those prominent in the media. As a result, media stories do not always positively influence exchange processes. We emphasise this when communicating with families. If relatives want to help somehow, they must consult specialists. War must be managed by the military. When improvisation begins, it is not good and can only cause harm.
If we look at the exchange statistics, for instance, if 100 people are returned, this number proportionally includes military personnel from different units. And if the Armed Forces are the largest, then their members will constitute the majority in captivity
The Armed Forces include the Marine Corps, ground units, assault brigades, reconnaissance battalions, tank crews and artillery personnel. The Armed Forces also have transport services, for example, which are less publicised and discussed, but many of their members are also in captivity. When families question why there are so few of «theirs», it is essential to understand that we consider the approximate total number of those who might be in captivity - tens of thousands of people. In each exchange, there will be more members of the Armed Forces of Ukraine, slightly fewer from the National Guard, border guards, and so on.
Fortunately, there has been significant progress in negotiations, as evidenced by recent exchanges. We have been able to return many defenders who had received life sentences or terms of imprisonment of 8-9 years.
Why are there delays in the exchange of prisoners? What causes prolonged pauses?
Regrettably, this does not depend solely on Ukraine. There are no fixed timelines, such as exchanges every Tuesday or every second Wednesday. It is an unregulated process. There have been instances where timelines and the number of people were agreed upon, only for the exchange to be cancelled either by Russia or due to the overall security situation. For example, if the exchange point comes under fire, the exchange cannot take place that day or soon after.
The exchange itself is a special operation. It may be scheduled for 8:00 in the morning but could be delayed until noon or 8:00 in the evening
Sometimes, Russia announces through its media that the exchange has already taken place when, in fact, it has not. The conditions under which the exchange occurs largely depend on the Russian side.
Where are Ukrainian prisoners held? Where are the worst conditions? What do freed military personnel say about captivity?
There is no «good» captivity. Detainees in prisons and detention centres have limited access to fresh air. They are confined to one room containing a toilet, a table where they eat and sleep, and a single window high up on the wall that does not open. Sometimes walks are allowed, but regimes are not always adhered to. From our side, the only demand we can and do make to the aggressor country is compliance with international conditions and conventions. If they held our defenders under conditions at least consistent with those outlined in the Geneva Convention, the health and well-being of the returned men and women would be significantly better.
Unfortunately, we cannot always influence this situation. Of course, upon their return, military personnel speak extensively about the torture they endured. We continually appeal to our international partners, particularly the UN mission and the International Red Cross. They are responsible for the condition of our military personnel.
Many of the freed men suffer from severe illnesses, consequences of serious injuries, and significant weight loss due to torture and inadequate nutrition
Upon returning from captivity, they undergo interviews with specialised services. The war crimes committed by the enemy are meticulously documented. What we can do now is document all the facts and transfer them to the appropriate international bodies.
How would you evaluate the activities of the International Committee of the Red Cross (ICRC)? What are the challenges in working with them?
Regrettably, representatives of this organisation in Russia are almost never allowed access to places where Ukrainian prisoners are held. Their work in temporarily occupied territories and in Russia is currently very limited and insufficient. Most of our defenders, returned from captivity, claim they have never seen Red Cross representatives even once. This particularly includes the delivery of letters and parcels. Even if parcels are sent via the Red Cross, they do not always reach the prisoners. We understand that the administration of the detention facilities may keep the parcels. However, the Red Cross should ensure that the parcels reach their intended recipients.
That is why we appeal to all international organisations and urge them to ensure the implementation of the mandate granted to the ICRC specifically in the aggressor’s country. They are the guarantors of the safety of our defenders there. We, in turn, provide every possible assistance to the Red Cross Mission in Ukraine. We have even created so-called mixed medical commissions, where representatives of various organisations, including the Red Cross, can visit prisoners and assess their condition. Through this initiative, we hoped Russia would follow our example and provide the same access to our prisoners. Unfortunately, to date, we see no results.
Can this explain why the Russians treat some battalions in captivity worse than others?
I see the men and women who return. I am present at every exchange. I cannot say that the condition of the military personnel depends on the unit they are in. I always state that much depends on the condition of the defenders at the time of their capture, their endurance, and their internal strength.
For those weaker in character and spirit, of course, it is harder. During one exchange, representatives of Ukraine’s KORD unit and the National Police were among those returned. One serviceman appeared to be in good physical shape. I asked him: «How did you manage? What were your conditions?» He replied: «I used all my efforts to keep myself in good shape. Whenever possible, I exercised - push-ups or pull-ups.»
Why are the conditions of Russian prisoners of war so drastically different from those of Ukrainian ones? How do they form the lists for exchange on their side?
The conditions differ because Ukraine is a legal state, which sets us apart from our enemy. We adhere to international conditions, conventions, and legislation. This is why all civilised countries of the world support us.
There are prescribed conditions under which prisoners of war should be held. In Ukraine, there are camps — special places for keeping prisoners. We are not like Russians.
Regarding the formation of exchange lists by the Russians, we cannot comment on this. Sometimes even the lists published by Russia do not always correspond to reality
If we analyse the latest Russian disinformation campaigns, the lists include individuals who have already been freed from captivity. At the same time, there are no severely wounded individuals, those who have been in captivity since the early days of the war, members of the Mariupol garrison, Chornobyl NPP personnel who are still held, or defenders from Zmiinyi Island. This is all done to spread disinformation and provoke our society. In my opinion, they form these lists randomly. Additionally, the Russians sometimes include civilians in the lists who, under the Geneva Conventions, should have been released without any exchange.
What should be the first steps if a loved one goes missing or is taken captive?
The first step when a serviceman goes missing is for the family to receive a notification from territorial recruitment centres if it concerns Armed Forces units. For units of the National Guard, border guards, or police officers, families receive information from their respective units. Next, families should contact law enforcement and file a report stating that their loved one is missing. Naturally, they should also contact the Coordination Headquarters. This is where people can receive clarifications on various issues. The Coordination Headquarters website has a personal account feature, which family members or representatives of the defender must use. It contains the most comprehensive information.
We always emphasise that this is a very powerful system where all available information about the defender must be provided, and families must ensure that this account is always active. And, of course, stay in touch.
What should absolutely not be done? Are there known cases where families of captives are approached with fraudulent offers, such as asking for money to return someone from captivity?
We constantly tell people to verify all information carefully with representatives of law enforcement or security units. War is a matter for the military. Unfortunately, fraudsters exploit human grief. Families post information on social networks, and fraudsters use it.
My personal advice as a representative of the Coordination Headquarters and a human rights lawyer is never to do this. Information posted online can also be found by representatives of the aggressor country. Fraudsters use it for personal gain through deceitful means, and the enemy uses it to obtain, among other things, intelligence data. Therefore, we advise: «Consult with special services». We know precisely how to follow this path correctly to avoid harming the family, the defender, or the state’s security.
How can the relatives or loved ones of captives assist in their release?
The exchange and return of prisoners are operational special operations that relatives are not involved in. Today, many families unite in community organisations. A coordination council has been established under the Coordination Headquarters, which includes representatives of these community organisations. We understand that the number of missing servicemen is too large for the Coordination Headquarters to handle alone. However, these community organisations will be involved in these processes. Such work is effective.
They also participate in international negotiations and conferences. Furthermore, relatives often find information about captives - possible photographs or videos - in enemy public forums. Verified information is then added to the personal account by the Coordination Headquarters. Such assistance from families is invaluable.
Do public actions in support of prisoners of war help accelerate exchanges, or do they hinder them?
In my opinion, awareness campaigns are appropriate during a time of war. Our nation must demonstrate its unity.
Moreover, these campaigns are a constant reminder to the world that we are enduring a bloody war, and thousands of prisoners are still held in the aggressor’s country and must be brought home.
Awareness campaigns are for the community. Negotiations and exchanges are handled by the military
However, when campaigns involve accusations and discrediting of state institutions, this undeniably plays into the hands of the Russians.
The UN Human Rights Monitoring Mission in Ukraine reported in October on torture and mistreatment of Ukrainian prisoners of war. At the same time, they noted that they had documented mistreatment of Russian armed forces prisoners of war. How objective is this report?
Ukraine is fully open to international observers, primarily to representatives of the UN and the Red Cross. We provide them with complete assistance. At the same time, the Russian side does not allow these representatives to even interview prisoners of war. This creates a very unequal situation, where we are fully transparent, and representatives can interview Russian prisoners of war and visit places of detention, but our men and women are completely inaccessible. This is a one-sided situation. The claims about the alleged mistreatment of Russian armed forces prisoners are just testimonies and statements. Let me tell you as a former investigator: to prove crimes, you need evidence. And that is not just words. There must be evidence, such as an inspection of the location and the condition of the defender. When we see our men returned with visible injuries, these are documented. This provides a much stronger evidentiary base than just words or statements someone might provide.
Does international humanitarian law work during the war in Ukraine? What are the chances of holding Russian war criminals accountable for violations of the Geneva Conventions?
We need to win the war. All those guilty must and will be punished. If we are speaking about the documentation of war crimes, everyone sees the condition in which Ukrainian prisoners of war return home. The evidence and facts that Ukraine possesses are indisputable. Accountability will happen. It is just a matter of time.
Photos provided by the press service of the Central Representation of the Coordination Headquarters on the Treatment of Prisoners of War
A TV host, journalist and author of over three thousand materials on various subjects, including some remarkable journalist investigations that led to changes in local governments. She also writes about tourism, science and health. She got into journalism by accident over 20 years ago. She led her personal projects on the UTR TV channel, worked as a reporter for the news service and at the ICTV channel for over 12 years. While working she visited over 50 countries. Has exceptional skills in storytelling and data analysis. Worked as a lecturer at the NAU’s International Journalism faculty. She is enrolled in the «International Journalism» postgraduate study program: she is working on a dissertation covering the work of Polish mass media during the Russian-Ukrainian war.
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